SPECIAL EVENT FORMS AND INFORMATION

BID events, which may occur weekly or annually, offer the opportunity for local and regional business owners, as well as food, craft, not-for-profit, and corporate vendors to participate. These events include:

Chowder Fest

Rockin' on the River

Troy Makers Market

Interested in performing at a BID event? Apply here!


Rockin' on the River Summer Music Series

Wednesdays June through August, 5:00-9:00pm

8-week outdoor summer concert series, seeking food vendors (priority given to Downtown restaurants) and corporate and non-profit sponsors. Draws 1,500-3,000 attendees per week.

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. At least one (1) digital or physical photo with description of setup and/or inventory included.
4. Payment in the form of cash, check, credit card, square invoice or money order made payable to the Downtown Troy BID.
5. All food vendors must supply proof of Commercial General Liability insurance, workers compensation (C105.2) and disability (DB-120.1) OR a Certificate of Attestation of Exemption (CE-200) and list the Downtown Troy Business Improvement District and City of Troy as additional insured. Vendor must send proof of insurance to 251 River Street at least one week before the event.
6. Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

General Information

Rockin’ on The River take places each Wednesday beginning June 15 through August 3 from 5:00-9:00PM in Troy’s River Front Park

Load in will take place on Wednesday between 3:00 & 4:30PM rain or shine. Your vehicle must be off the event site by 4:00PM. There are no rain dates and there are no refunds due to inclement weather.

Vendors selected must vend for the duration of the festival and may not arrive late to the site or depart beforebthe festival has ended.

Selection Procedures & Application Deadline

All vendors will ultimately be determined and selected based on specific application criteria and overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

Exclusivity rights may apply to specific menu items such as lemonade, old-fashioned soda, kettle corn etc. Confirmation of menu items will be made along with acceptance into the festival. If you are found selling items that were not confirmed upon acceptance, you will be asked to stop selling and/or leave the festival.

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180.

Application Deadline
WEDNESDAY, MAY 18

Notice of acceptance sent by June 1

 

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Troy Makers Market (Weekly Event)

Saturdays, 9:00am to 2:00pm

A weekly celebration of crafters, makers, artists & tastemakers from around the Capital Region, held in conjunction with the Troy Waterfront Farmers Market.

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. At least one (1) digital or physical photo with description of setup and/or inventory included.
4. Payment in the form of cash, check, credit card, square invoice or money order made payable to the Downtown Troy BID.
5. Once you have received a confirmation email from the BID, please confirm acceptance.

Payments must be made in full for all dates requested on the application. Partial payments will not be accepted. If you will need to pay in increments, only list the dates you will be paying for at the time you submit the application. For additional date requests, submit the Additional Date Application.

General Information

The Troy Makers Market Indoor 2016-2017 season will take place on Saturdays November through April from 9:00AM to 2:00PM in the Troy Atrium.

There will not be a Makers Market on Saturday, December 24th.

Load in will take place each Saturday between 7:30AM & 8:30AM

Vendors selected must vend for the duration of the event and may not arrive late to the site or depart before the event has ended. If you fail to arrive and load in by 8:15am, the Troy BID will shift the lineup to close any gaps.

Selection Procedures & Application Deadline

A panel of artists and makers will ensure the highest quality of goods through screening of applications. All vendors will ultimately be determined and selected based on specific application criteria and overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

Exclusivity rights may apply to specific craft items. Confirmation of sales items will be made along with acceptance into the festival. If you are found selling items that were not confirmed upon acceptance, you will be asked to stop selling and/or leave the festival.

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180. 

 

 

 

 

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Troy Night Out (Monthly Event)

Last Friday of the month, January through November

Troy Night Out is a monthly arts and cultural event that takes place the last Friday of every month in Downtown Troy from 5:00 p.m. until 9:00 p.m. The event regularly draws thousands people onto the streets of Troy, and attendees are able to enjoy art events, music venues, fine restaurants as well as unique boutiques of all varieties. Vendors will be listed in event maps, programs and on the Troy BID website. 

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. At least one (1) digital or physical photo with description of setup and/or inventory included.
4. Payment in the form of cash, check, credit card, square invoice or money order made payable to the Downtown Troy BID.
5. All food vendors must supply proof of Commercial General Liability insurance, workers compensation (C105.2) and disability (DB-120.1) OR a Certificate of Attestation of Exemption (CE-200) and list the Downtown Troy Business Improvement District and City of Troy as additional insured. Vendor must send proof of insurance to 251 River Street at least one week before the event.
6. Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

General Information

Vendors will be located in the district of downtown. Sites to include Monument Square, Barker Park, River Front Park and more.

Load in will take place the day of, between 4:00PM and 5:00PM rain or shine. Your vehicle must be off the event site by 4:30PM. There is no rain date and there are no refunds due to inclement weather.

Vendors selected must vend for the duration of the event and may not arrive late to the site or depart before the event has ended. 

Selection Procedures & Application Deadline

A panel of individuals will ensure the highest quality of goods through screening of applications. Careful consideration will be made for local hand-curated and/or handcrafted goods.

All vendors will ultimately be determined and selected based on specific application criteria and overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

Confirmation of menu items will be made along with acceptance into the festival. If you are found selling items that were not confirmed upon acceptance, you will be asked to stop selling and/or leave the event.

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180. 

APPLICATION DEADLINE
First Friday of month

Notice of acceptance sent by the second Friday of the desired month

 

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Troy River Fest (Annual Festival)

Saturday, June 18, 2016, 10:00am to 5:00pm

Annual summer arts festival anchored by over 100 artisan craft vendors, seeking  art/ craft and food vendors. Family-friendly event, draws 30,000 attendees annually.

downtown business listings

Businesses throughout the Downtown district are highly encouraged to provide programming at their location in conjunction with the 2016 Troy River Fest on Saturday, June 18. Alternate programming may be provided in any outdoor business space that does not submit a listing.


vendor applications

Application Checklist

Each applicant must provide the following upon submission:
1.     Application filled out completely.
2.     Policies and Procedures read and signed.
3.     At least one (1) digital or physical photo with description of setup and/or inventory included.
4.     Payment in the form of cash, check, credit card, square invoice or money order made payable to the Downtown Troy BID.
5.     All food vendors must supply proof of Commercial General Liability insurance, workers compensation (C105.2) and disability (DB-120.1) OR a Certificate of Attestation of Exemption (CE-200) and list the Downtown Troy Business Improvement District and City of Troy as additional insured. Vendor must send proof of insurance to 251 River Street at least one week before the event.
6.     Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

General Information

The 13th Annual Troy River Fest takes place Saturday, June 18 from 10:00am to 5:00pm in Troy’s Monument Square and surrounding River, Broadway, 1st & 2nd Streets. 

Load in will take place on Saturday, June 18th between 6:30AM & 9:30AM rain or shine. Your vehicle must be off the event site by 9:00AM. There is no rain date and there will be no refunds. 

Vendors selected must vend for the duration of the festival and may not arrive late to the site or depart before the festival has ended. 

Selection Procedures & Application Deadline

A panel of artists and makers will ensure the highest quality of goods through screening of applications. Careful consideration will be made for local hand-curated and/or handcrafted goods.

All vendors will ultimately be determined and selected based on specific application criteria and overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

Exclusivity rights may apply to specific menu items such as lemonade, old-fashioned soda, kettle corn etc. Confirmation of menu items will be made along with acceptance into the festival. If you are found selling items that were not confirmed upon acceptance, you will be asked to stop selling and/or leave the festival.

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180. 

Application Deadline
Wednesday, May 18

Notice of acceptance sent by June 1

 

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Troy Pig Out (Annual Festival)

Saturday, July 16, 2016, 10:00am to 9:00pm (plus fireworks)

Annual BBQ festival and competition, seeking professional BBQ teams to compete, competition judges, and  craft, food, (priority given to BBQ vendors) not-for-profit, and corporate vendors - draws 30,000 attendees.

COMPETITOR APPLICATIONS

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. Payment in the form of cash, check, credit card, Square invoice or money order made payable to the Downtown Troy BID.
4. All food vendors must supply proof of Commercial General Liability insurance, workers compensation (C105.2) and disability (DB-120.1) OR a Certificate of Attestation of Exemption (CE-200) and list the Downtown Troy Business Improvement District and City of Troy as additional insured. Vendor must send proof of insurance to 251 River Street at least one week before the event.
5. Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

General Information

The 9th annual Troy Pig Out will be held Saturday, July 16th in Troy’s River Front Park from 10:00am to 9:00pm, plus fireworks!

Categories include, Chicken, Pork Ribs, Beef Brisket, and Pulled Pork. Pork Ribs will be provided by the Downtown Troy BID for People’s Choice and Mayor’s Choice. A minimum of 10 racks of ribs must be prepared to participate in People’s Choice.

Tickets for People’s Choice ribs will be sold to patrons and collected at each competitor station in a bin provided by the Troy BID. Tickets will be sold at the info/ticket tent for $2.00 per rib and must be used by the patron prior to 5:00pm. Ticket bins from each competitor will be collected at 5:00pm and counted to determine the winner. Competitors will be reimbursed $.50 per ticket collected.

Awards:

  • $3,700 in cash prizes and trophies for 1st and 2nd place winners in each meat category
  • Grand Champion
  • Dinosaur Bar-B-Que People’s Choice
  • Mayor’s Choice
  • Meat and On-Site inspections may be available on Friday, July 15th as needed and scheduled. 
    Competitors may setup on Friday night though electricity, water, and safety of your setup is not guaranteed.

Load in will take place on Saturday, July 16th between 6:00AM & 9:00AM rain or shine. Your vehicle must be off the event site by 9:00AM. There is no rain date and there are no refunds due to inclement weather.

Competitors selected must be present at their designated location for the duration of the festival and may not arrive late to the site or depart before the festival has ended. You may not depart until the Fireworks are complete and patrons have vacated the site.

Selection Procedures & Application Deadline

Screening of applications will be conducted and all competitors will be determined and selected based on specific application criteria and overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180.

APPLICATION DEADLINE
WEDNESDAY, JUNE 1

Notice of acceptance sent by June 15

 

VENDOR APPLICATIONS

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. At least one (1) digital or physical photo with description of setup and/or inventory included.
4. Payment in the form of cash, check, credit card, square invoice or money order made payable to the Downtown Troy BID.
5. All food vendors must supply proof of Commercial General Liability insurance, workers compensation (C105.2) and disability (DB-120.1) OR a Certificate of Attestation of Exemption (CE-200) and list the Downtown Troy Business Improvement District and City of Troy as additional insured. Vendor must send proof of insurance to 251 River Street at least one week before the event.
6. Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

General Information

Load in will take place on Saturday, July 16th between 6:30AM & 9:30AM rain or shine. Your vehicle must be off the event site by 9:00AM. There is no rain date and there are no refunds due to inclement weather.

Vendors selected must vend for the duration of the festival and may not arrive late to the site or depart before the festival has ended. You may not depart until the fireworks are complete and patrons have vacated the site.

Selection Procedure & Application Deadline

Screening of applications will be conducted in order to provide a variety of food and craft vendors, with the widest assortment of items, attractive displays and competitive prices. All vendors will ultimately be determined and selected based on specific application criteria and
overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

Exclusivity rights may apply to specific menu items such as lemonade, old-fashioned soda, kettle corn etc.

Confirmation of menu items will be made along with acceptance into the festival. If you are found selling items
that were not confirmed upon acceptance, you will be asked to stop selling and/or leave the festival.

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180. 

Application Deadline
WEDNESDAY, JUNE 1

Notice of acceptance sent by June 15

 

Judge Applications

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

APPLICATION DEADLINE WEDNESDAY, JUNE 1

Notice of acceptance sent by June 15

 

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Chowder Fest (Annual Festival)

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. At least one (1) digital or physical photo with description of setup and/or inventory included.
4. Refundable deposit in the form of cash, check, credit card, square invoice or money order made payable to the Downtown Troy BID.
5. All food vendors must supply proof of Commercial General Liability insurance, workers compensation (C105.2) and disability (DB-120.1) OR a Certificate of Attestation of Exemption (CE-200) and list the Downtown Troy Business Improvement District and City of Troy as additional insured. Vendor must send proof of insurance to 251 River Street at least one week before the event.
6. Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

Selection Procedure & Application Deadline

Screening of applications will be conducted and all competitors will be determined and selected based on specific application criteria and overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

COMPETITOR APPLICATIONS

General Information

The 10th Annual Troy ChowderFest will be Sunday, October 9th from 12:00pm to 4:00pm centered in Troy’s Monument Square and celebrated citywide in participating local restaurants.

Load in will take place on Sunday, October 9th between 8:30AM & 11:30AM rain or shine. Your vehicle must be off the event site by 11:00AM. There is no rain date and there are no refunds due to inclement weather. 

Competitors selected must remain in full display and operational for the duration of the festival and may not arrive late to the site or depart before the festival has ended.

Each competitor must provide at least 30 gallons of chowder to ensure that all guests have equal opportunity to taste each chowder and that no one booth runs out prematurely. Competitors may enter as many chowder varieties as they like, as long as 30 gallons of each are available for sampling. 

If you are located in the Downtown Troy BID district, you may vend from your restaurant / storefront. If this is the case, there needs to be a space designated for ChowderFest participants, separate from other customers.

At least one ingredient in the chowder must come from a local farm or farmer’s market. The Troy Waterfront Farmer’s Market operates on Saturdays in Monument Square or River Front Park and it is an excellent place to pickup local ingredients.

Competitors will be provided with spoons, cups, napkins, ladles for each variety of chowder and crackers. You will be contacted regarding pickup of these items. The serving size for each chowder sample is 3 oz.

Competitors are allowed to sell desserts, sweets and beverages alongside the competition. All items must be listed on your application and approved by the Downtown Troy BID. 

EARLY-BIRD APPLICATION DEADLINE MONDAY, AUGUST 1

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180. 

Application deadline
Thursday, August 18

Notice of acceptance sent by September 15

 

vendor applications

Application Checklist

Each applicant must provide the following upon submission:
1. Application filled out completely.
2. Policies and Procedures read and signed.
3. At least one (1) digital or physical photo with description of setup and/or inventory included.
4. Refundable deposit in the form of cash, check, credit card, square invoice or money order made payable to the Downtown Troy BID.
5. All food vendors must supply proof of Commercial General Liability insurance, workers compensation (C105.2) and disability (DB-120.1) OR a Certificate of Attestation of Exemption (CE-200) and list the Downtown Troy Business Improvement District and City of Troy as additional insured. Vendor must send proof of insurance to 251 River Street at least one week before the event.
6. Once you have received a confirmation email from the BID, please confirm acceptance. Festival acceptance is not official until we have received your confirmation email.

Sunday, October 9, 2016, 12:00pm to 4:00pm

Annual one-day chowder competition for local and regional restaurants. Seeking restaurants to compete and food vendors - draws 15,000 attendees.

General Information

The 10th Annual Troy ChowderFest will be Sunday, October 9th from 12:00pm to 4:00pm, centered in Troy’s Monument Square and celebrated citywide in participating local restaurants.

Load in will take place on Sunday, October 9th between 8:30AM & 11:30AM rain or shine. Your vehicle must be off the event site by 11:00AM. There is no rain date and there are no refunds for inclement weather.

Vendors selected must vend for the duration of the festival and may not arrive late to the site or depart before the festival has ended.

Selection Procedure & Application Deadline

All vendors will ultimately be determined and selected based on specific application criteria and overall integrity of the event. Failure to provide all information prior to the application deadline will result in immediate rejection of your application.

Exclusivity rights may apply to specific menu items such as lemonade, old-fashioned soda, kettle corn etc. Confirmation of menu items will be made along with acceptance into the festival. If you are found selling items that were not confirmed upon acceptance, you will be asked to stop selling and/or leave the festival.

EARLY-BIRD APPLICATION DEADLINE MONDAY, AUGUST 1

Applications can be downloaded and sent by email to events@troybid.org, hand delivered, or mailed to 251 River Street, Troy, NY 12180. 

Application Deadline
Thursday, September 1

Notice of acceptance sent by September 15

 

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