Communications Administrator

Downtown Troy Business Improvement District Mission

The BID cultivates and advocates the economic growth of Downtown Troy by creating an inviting, dynamic, and sustainable community that celebrates the city’s history while building towards its future. The BID is dedicated to improving the quality of life within the district to further enhance and make our community a vibrant, attractive destination for visitors, businesses, residents, property owners, the daily workforce, and students. 

Role and Responsibilities

  • Manage relationships with media outlets
  • Produce and publish mass communications with email blasts and marketing campaigns.
  • Request, collect and assemble monthly promotional event listings
  • Work with media outlets to publish timely, press releases, media advisories and other marketing and advertising materials
  • Produce and/or design promotional materials
  • Maintain DowntownTroy.org events calendar, community billboard, event pages, etc.
  • Manage and maintain social media accounts
  • Maintain email marketing and contact lists
  • Attend monthly marketing committee meetings
  • Maintain professional relationships with business and community members
  • Provide general support to visitors
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain filing systems and deposits
  • Assist with event details and execution as needed
  • Research and prepare grant proposals
  • Additional duties as assigned

Qualifications and Education Requirements

Bachelor’s Degree in communications, marketing, graphic design, business, or similar program -or- 4 years communications and/or marketing experience.

Preferred Skills

Writing, problem solving, organization, professionalism, fluent in Microsoft Office suite.

Background with nonprofits, event operations, marketing and/or graphic design appreciated.
 

Please submit resume and cover letter, available start date as well as preferred salary / hourly rate by Monday, September 12, 2016 by 11:59pm. Submit application to info@troybid.org with the subject line “Communications Administrator” or mail to 251 River Street, Troy, NY 12180.

Pay will be determined based on individual skill level and schedule (three-quarter time to full time). Hourly rate of $12 to  $16.

Event Planning

Internship Overview:

The Downtown Troy BID is offering multiple internship positions within a thriving non-profit organization. This opportunity involves project-based work within a tight-knit team that includes the Executive Director, Communications Administrator, Board of Directors, committees and other interns. Each internship position will greatly contribute to the city of Troy’s economic development, tourism, beautification and cultural functions through a variety of responsibilities and tasks. The intern will gain hands-on experience interacting with diverse array of BID members, including small business owners, property owners, citizens and public officials. Each intern will work between staff projects and several committees that include marketing, development, beautification, fundraising and executive. Some work will involve direct outreach to member institutions via telephone, email and face-to-face interaction. There are many moving parts and projects in our office that also requires the ability to work independently. Interns may also assist with various marketing, program development, and event planning tasks. Last but not least, interns will also help on variety of general day-to-day duties that help the BID function.

Part-time Hours (flexible & negotiable):

Weekly: Monday - Friday (9a.m. - 5p.m.)

Internship may include some weekends & evenings for special events

Internship Commitment Duration:

Spring 2016 (January-May)

Summer 2016 (May-August)

Qualifications:

•   Progress towards an undergraduate or graduate degree in Arts, Theater, Business, Communications, Graphic Design, Documentary Studies, Journalism, Marketing, Non-profit Management, Photography, Videography or other concentration relevant to internship desired.

•    Highly effective communication and organizational skills are required for success.

•    Basic knowledge and understanding of marketing and database management concepts is preferred.

•    Ability to effectively work on multiple projects simultaneously is required.

•    Ability to think creatively and independently to produce innovative solutions to general operations

•    Strong experience in Microsoft Office Suite (Word, PowerPoint, Excel) and social media platforms. 

•    Strong analytical skills and a high degree of attention to detail must be demonstrated

Compensation: The internship is unpaid but our office can ensure that interns receive some form of credit and recommendations. Summer event season interns may be eligible for stipends.

How to apply: Please send a resume and cover letter via e-mail to info@troybid.org, with internship title and name in the subject line.

Position Details: Assist in the coordination of events that are hosted by the Downtown Troy BID and within the district boundaries, including art installations, festivals, concerts, markets, workshops, conferences, and theater performances. Events interns will help maintain and update all vendor information and outreach, as well as participate in efforts to publicize events.  The event planning intern will work on the day of each event to insure successful execution. Events include; Troy River Fest (June), The Troy Pig Out (July), Rockin’ on the River (Wednesdays from June to August), Restaurant Week (September), ChowderFest (October), Annual Dinner (December), Troy Night Out (last Friday of every month), Meet & Greets, “Discover Troy”, For Rent Event (May), Troy Maker’s Market (every Saturday), and Free Fitness in the Park (Sunday mornings June to August). *Event dates are subject to change, and other events may be added.

Graphic Design

Internship Overview:

The Downtown Troy BID is offering multiple internship positions within a thriving non-profit organization. This opportunity involves project-based work within a tight-knit team that includes the Executive Director, Communications Administrator, Board of Directors, committees and other interns. Each internship position will greatly contribute to the city of Troy’s economic development, tourism, beautification and cultural functions through a variety of responsibilities and tasks. The intern will gain hands-on experience interacting with diverse array of BID members, including small business owners, property owners, citizens and public officials. Each intern will work between staff projects and several committees that include marketing, development, beautification, fundraising and executive. Some work will involve direct outreach to member institutions via telephone, email and face-to-face interaction. There are many moving parts and projects in our office that also requires the ability to work independently. Interns may also assist with various marketing, program development, and event planning tasks. Last but not least, interns will also help on variety of general day-to-day duties that help the BID function.

Part-time Hours (flexible & negotiable):

Weekly: Monday - Friday (9a.m. - 5p.m.)

Internship may include some weekends & evenings for special events

Internship Commitment Durations:

Spring 2016 (January-May)

Summer 2016 (May-August)

Qualifications:

•   Progress towards an undergraduate or graduate degree in Arts, Theater, Business, Communications, Graphic Design, Documentary Studies, Journalism, Marketing, Non-profit Management, Photography, Videography or other concentration relevant to internship desired.

•    Highly effective communication and organizational skills are required for success.

•    Basic knowledge and understanding of marketing and database management concepts is preferred.

•    Ability to effectively work on multiple projects simultaneously is required.

•    Ability to think creatively and independently to produce innovative solutions to general operations

•    Strong experience in Microsoft Office Suite (Word, PowerPoint, Excel) and social media platforms. 

•    Strong analytical skills and a high degree of attention to detail must be demonstrated

Compensation: The internship is unpaid but our office can ensure that interns receive credit some form of credit and recommendations. Summer event season interns may be eligible for stipends.

How to apply: Please send a resume and cover letter via e-mail to info@troybid.org, with internship title and name in the subject line. 

Position Details: Applicants should have keen ability to design engaging graphic strategies and materials for print, web and social media. This will include banners, maps, logos, posters, t-shirts, promotional items and other marketing materials and deliverables as needed. Some of the products may be used as transferable resources, sponsorship proposals, marketing campaigns, events planning and brand development. Knowledge of and experience with Adobe InDesign, Photoshop, Illustrator and Acrobat Reader or other design applications is required. The Graphic Design intern will work collaboratively on a team of staff and interns to create innovative marketing collateral that supports the Downtown Troy BID mission. Projects and duties include: customizing digital and print advertisements; creating ads for events; editing and updating existing media and website content; design custom brochures/handouts as needed; PowerPoint presentations; Identifying stock images that enhance our outreach capacity; developing and maintaining image library; and creating infographics. If you have the talent and passion to be a voice for downtown Troy, then this is for you.